CBS Corporation Executive Assistant in Los Angeles, California

Executive Assistant

REF#: 28938

CBS BUSINESS UNIT: CBS Studios International

JOB TYPE: Full-Time Staff

JOB SCHEDULE: Full-Time

JOB LOCATION: Los Angeles, CA

ABOUT US:

CBS Television Distribution is the preeminent company in television syndication. CTD produces or distributes 10 first-run series and holds the largest distributed television library at 70,000 hours strong. Among CTD's critically-acclaimed programs are the #1 syndicated series Judge Judy; talk leader Dr. Phil; the #1 and #2 rated game shows Wheel of Fortune and Jeopardy!; the Emmy Award-winning talk shows Rachael Ray and The Doctors; the #1 and #2 newsmagazines Entertainment Tonight and Inside Edition, along with The Insider; court show Hot Bench; and popular off-network product, including the CSI and Star Trek franchises, Everybody Loves Raymond, Frasier, NCIS, Criminal Minds, NCIS: Los Angeles, The Good Wife, Blue Bloods, Hawaii Five-0, Hot in Cleveland and Undercover Boss. In addition, CTD handles the domestic television distribution of CBS News, CBS Films and Showtime. CTD is a unit of CBS Corp.

DESCRIPTION:

CBS Studios International is currently seeking an Executive Assistant to support the SVP of Marketing.

Duties & Responsibilities:


Book all travel and support needed for SVP of Marketing and help with travel for other various members in the department that require travel support (flights, car service, hotels, etc.)


Complete expense reports for SVP of Marketing on a weekly/monthly basis


Administrative duties include: answering phones, scheduling meetings, maintaining calendar for SVP, booking conference rooms, and scheduling drive-ons


Complete all special international wire and check requests


Understand invoice process and be back-up to coordinator


Maintain all special accounts (constant contact, inter call, subscriptions, promax)


Website assistant: choose and upload daily news story to the website and assist with updating any other additions and new show information


Coordinate RSVP lists for any special events and parties (LA Screenings BBQ, Holiday Parties, Town Hall Parties, etc.)


Holiday Gift List: maintain gift list for Holiday Gift clients and work with deluxe on tracking


Archive manager: archive all Broadcast promotion folder on to website and keep consistent chart; archive both physical and digital files; archive deluxe items and review chart

QUALIFICATIONS:

The ideal candidate would be able to work in a team environment, handle a busy phone line and calendar, and assist with daily office functions (e.g. heavy written/verbal correspondence, copying and filing). You must be highly organized, have the ability to multitask, have excellent Excel and Word skills, have attention to detail (including good spelling, grammar, and proofing skills), have initiative to prioritize work, and be able to juggle multiple deadlines in a fast-paced environment.

EEO STATEMENT:

Equal Opportunity Employer Minorities/Women/Veterans/Disabled