CBS Corporation Executive Assistant - IT Finance in New York, New York

Executive Assistant - IT Finance

REF#: 29536

CBS BUSINESS UNIT: CBS Corporate

JOB TYPE: Full-Time Staff

JOB SCHEDULE: Full-Time

JOB LOCATION: New York, NY

ABOUT US:

CBS Corporation (NYSE: CBS.A and CBS) is a mass media company that creates and distributes industry-leading content across a variety of platforms to audiences around the world. The Company has businesses with origins that date back to the dawn of the broadcasting age as well as new ventures that operate on the leading edge of media. CBS owns the most-watched television network in the U.S. and one of the world’s largest libraries of entertainment content, making its brand - "the Eye" - one of the most recognized in business. The Company’s operations span virtually every field of media and entertainment, including cable, publishing, radio, local TV, film, outdoor advertising, and interactive and socially responsible media. CBS’s businesses include CBS Television Network, The CW (a joint venture between CBS Corporation and Warner Bros. Entertainment), Showtime Networks, CBS Sports Network, TVGN (a joint venture between CBS Corporation and Lionsgate), Smithsonian Networks, Simon & Schuster, CBS Television Stations, CBS Radio, CBS Outdoor, CBS Television Studios, CBS Global Distribution Group (CBS Studios International and CBS Television Distribution), CBS Interactive, CBS Consumer Products, CBS Home Entertainment, CBS Films and CBS EcoMedia.

DESCRIPTION:

The Executive Assistant will support an SVP and members of the finance group of CBS’ in the Information Solutions & Technology department (IS&T).

Ensuring schedules run smoothly is the top priority of the executive assistant. The primary responsibility of the executive assistant is to provide high level administrative support to relieve executives of administrative duties. This includes coordinating messages, appointments, and information to callers, preparing reports and memorandum, scheduling meetings, planning business trips, answering phone calls, ordering department office supplies, and managing information requests by the team. This position also involves handling of confidential information which requires discretion and diplomacy.

Responsibilities:

  • Calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings. Independently and proactively manage the SVPs calendar meetings and anticipate the executive’s needs.

  • Interact with C-level executives, general managers, and their support staff in order to schedule meetings, answer general queries, take and distribute notes, and send materials for review before meetings.

  • Assist with the preparation of presentation materials.

  • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.

  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.

  • Arrange travel schedule and reservations for executive management as needed. As the SVP embarks on frequent business trips, the executive assistant needs to arrange travel plans including: booking flight tickets, arranging for accommodations, and reserving car rentals; communicate travel information to the SVP and; work out any scheduling problems.

  • Answer incoming calls, take messages, deal with general inquires and redirect callers to correct departments with professionalism.

  • Confirm all meeting, teleconferences, travel arrangements, etc.

  • Prepare expense reports and additional ad hoc reports as needed.

  • Follow up with vendors and staff on outstanding invoices/issues.

  • Assist with planning and executing onsite and offsite meetings and conferences.

  • Order supplies, equipment and handle deliveries.

  • Assist with various requests by SVP.

  • Handle other requests from executives, as needed.

  • Manage office facilities which includes reaching out to vendors to address issues.

  • Interact directly with CBS resources including but not limited to: Service desk, facilities, mailroom/messaging/, travel, security, telecom etc.

QUALIFICATIONS:

  • 5+ years of experience supporting at the executive level; Experience in an IT Department, a plus.

  • Undergraduate degree, a plus.

  • Excellent calendar management skills, including the coordination of complex executive meetings simultaneously.

  • Experience assisting management with the creation of PowerPoint presentations.

  • Strong knowledge of MS Office, including Word, PowerPoint and Outlook, Proficient in Excel.

  • Experience scheduling travel arrangements for management.

  • Professional demeanor while under pressure, flexible, proactive, resourceful and efficient.

  • Strong verbal and written communication skills.

  • Good judgment and attention to detail are essential.

EEO STATEMENT:

Equal Opportunity Employer Minorities/Women/Veterans/Disabled