CBS Corporation Sales & Administrative Assistant - NY in New York, New York

Sales & Administrative Assistant - NY

REF#: 27150

CBS BUSINESS UNIT: CBS Television Stations

JOB TYPE: Full-Time Staff

JOB SCHEDULE: Full-Time

JOB LOCATION: New York, NY, US

ABOUT US:

CBS Television Stations consists of 29 owned-and-operated stations, including 16 that are part of the CBS Television Network, eight affiliates of The CW Network, three independent stations and two MyNetworkTV affiliates. Among its stations are WCBS-TV and WLNY-TV (New York), KCBS-TV and KCAL-TV (Los Angeles), WBBM-TV (Chicago), KYW-TV and WPSG-TV (Philadelphia), KTVT-TV and KTXA-TV (Dallas-Ft. Worth), KPIX-TV and KBCW-TV (San Francisco), WBZ-TV and WSBK-TV (Boston), WUPA-TV (Atlanta), WWJ-TV and WKBD-TV (Detroit), KSTW-TV (Seattle), WTOG-TV (Tampa-St. Petersburg), WCCO-TV (Minneapolis), KCNC-TV (Denver), WFOR-TV and WBFS-TV (Miami), KOVR-TV and KMAX-TV (Sacramento), KDKA-TV and WPCW-TV (Pittsburgh), WJZ-TV (Baltimore), as well as WCCO-TV’s satellite stations KCCO-TV (Alexandria, Minn.) and KCCW-TV (Walker, Minn.).

DESCRIPTION:

Responsibilities include the following:

  • Monitor telephones for Executive Department

  • Receive and write up avail requests from agency buyers.

  • Receive orders via phone, fax and/or Account Executive.

  • Order entry into Internal Computer Programs.

  • Review Station pending folders on a daily basis.

  • Review and mail contracts reflecting new and revised orders.

  • Enter agency order modifications.

  • Maintain files by Agency, Account and Market.

  • Review daily makegoods with Account Executives.

  • Approve makegoods via computer programs.

  • Maintain makegoods binders for each Account Executive.

  • Generate exact times for clients on an agency request basis.

  • Investigate and resolve agency billing discrepancies with Account Executives.

  • Notify agency of missing traffic instructions and/or tapes.


  • Reconcile checks on the log to JP Morgan Chase to ensure that checks received were processed by the bank.

  • For Controller, pull the following on an as needed basis: Order Item Summaries; invoices and Billing Detail Reports

  • Input business expenses into TREX (T&E Application) for the President, Sales

  • Generate Travel & Business Expense Request Authorization forms in Sharepoint for the Executive Dept.

  • Create purchase requisitions in Oracle Procurement for Executive Dept.

  • General office duties

QUALIFICATIONS:

  • Must be results-oriented, innovative and demonstrate leadership.

  • Computer skills are a must including knowledge of MS Word, Excel, Outlook,Access and the proficiency to learn new programs.

  • Face-to-face and phone communication skills are essential.

  • Must possess ability to multi-task, prioritize and problem solve.

EEO STATEMENT:

Equal Opportunity Employer Minorities/Women/Veterans/Disabled