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CBS Corporation Administrative Assistant in New York, New York

Administrative Assistant

REF#: 34309

CBS BUSINESS UNIT: CBS Television Network

JOB TYPE: Full-Time Staff

JOB SCHEDULE: Full-Time

JOB LOCATION: New York, NY

ABOUT US:

CBS was established in 1928, when founder William Paley purchased 16 independent radio stations and christened them the Columbia Broadcast System. Today, with more than 200 television stations and affiliates reaching virtually every home in the United States, CBS's total network lineup was watched by more than 110 million people a week during the 2017/2018 season. CBS has been the #1 network in primetime for 10 consecutive seasons. The network has the #1 comedy/scripted program, THE BIG BANG THEORY; #1 newsmagazine, 60 MINUTES; #l late night program, THE LATE SHOW WITH STEPHEN COLBERT and #1 daytime drama, THE YOUNG AND THE RESTLESS. Its programming arms include CBS Entertainment, CBS News and CBS Sports.

DESCRIPTION:

Experienced, reliable and task- oriented administrative assistant. The administrative assistant will work directly with the Department Director, Manager and Chief Electrician and Chief Engineer. The candidate should be highly self motivated, professional and capable of managing their work load and prioritizing tasks in a fast paced corporate environment.

Responsibilities:

  • Input payroll data weekly into workforce for staff engineers & electricians.

  • Input purchase requisitions for supplies and repairs into Oracle Procurement System.

  • Coding of vendor invoices and utility bills for payment processing.

  • Track and update help desk and work request tickets & phone calls.

  • Prepare monthly budget updates related to work requests for Finance team.

  • Maintain an organized filing system of paper and electronic documents.

  • Answer incoming calls, take messages, deal with general inquires and redirect callers to correct departments.

  • Coordination of executives' business schedules and travel arrangements.

  • Assist with planning and executing onsite and offsite meetings and conferences.

  • Order supplies and equipment.

  • Open, sort and distribute daily incoming mail.

  • Handle other requests from executives as needed.

QUALIFICATIONS:

Required:

  • Advanced Microsoft Office skills, with ability to become familiar with firm-specific programs and software.

  • Strong organizational, project management and problem solving skills with multitasking abilities.

Preferred:

  • Microsoft Office Certifications.

  • College degree.

EEO STATEMENT:

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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