CBS Corporation Administrative Assistant - Legal Business Affairs in Santa Monica, California

Administrative Assistant - Legal Business Affairs

REF#: 30280

CBS BUSINESS UNIT: CBS Television Distribution

JOB TYPE: Full-Time Staff


JOB LOCATION: Santa Monica, CA, US


CBS Television Distribution is the preeminent company in television syndication. CTD produces or distributes 10 first-run series, including the long-running, critically acclaimed hits Judge Judy, Dr. Phil, Entertainment Tonight, Wheel of Fortune, Jeopardy!, Inside Edition and Rachael Ray, and holds the largest distributed television library at 70,000 hours strong. CTD’s popular off-network product includes the CSI, NCIS and Star Trek franchises, as well as classic series such as Everybody Loves Raymond and Frasier. In addition, CTD handles the domestic television distribution of CBS Television Studios, CBS News, CBS Films and Showtime. CTD is a unit of CBS Corp. For more information, go to [1]


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CBS Television Distribution is currently seeking two Administrative Assistants to provide high-level administrative support to multiple production attorneys. The successful candidates will be self-motivated, quick-thinking, flexible, and able to juggle a variety of diverse responsibilities with strong emphasis on organization and unwavering attention to detail at all times. This is a fast moving position that requires someone who is able to exercise good judgment and significant initiative.

Duties & Responsibilities:

Duties include but are not limited, to the following:

Manage calendar and schedule; coordinate meetings, appointments, and conference calls

Handle heavy phone coverage

Generate and manage legal documents, such as production related agreements, integration marketing agreements, and correspondence

Maintain and organize production legal files

Handle confidential and sensitive material with discretion

Prioritize and manage multiple work assignments and projects

Process expense reports

Coordinate executive travel as needed

Assess circumstances and problem solve with minimal supervision, exercising common sense and diplomacy

Support other assistants, as needed


Qualifications & Prior Experience:

3+ years as an executive assistant supporting attorneys

BA Degree equivalent preferred

Proficiency in Microsoft Office Suite, especially macro-based Word and Excel documents

Experience with Autonomy document management system is a plus

Driven to successfully coordinate multiple projects simultaneously

Be organized, efficient, and have strong communication skills

Entertainment Industry knowledge is a plus


Equal Opportunity Employer Minorities/Women/Veterans/Disabled