CBS Corporation Executive Assistant in New York, New York
CBS BUSINESS UNIT: CBS Corporate
JOB TYPE: Full-Time Staff
JOB SCHEDULE: Full-Time
JOB LOCATION: New York, NY
CBS Corporation (NYSE: CBS.A and CBS) is a mass media company that creates and distributes industry-leading content across a variety of platforms to audiences around the world. The Company has businesses with origins that date back to the dawn of the broadcasting age as well as new ventures that operate on the leading edge of media. CBS owns the most-watched television network in the U.S. and one of the world’s largest libraries of entertainment content, making its brand - "the Eye" - one of the most recognized in business. The Company’s operations span virtually every field of media and entertainment, including cable, publishing, local TV, film, outdoor advertising, and interactive and socially responsible media. CBS’s businesses include CBS Television Network, The CW (a joint venture between CBS Corporation and Warner Bros. Entertainment), Showtime Networks, CBS Sports Network, TVGN (a joint venture between CBS Corporation and Lionsgate), Smithsonian Networks, Simon & Schuster, CBS Television Stations, CBS Television Studios, CBS Global Distribution Group (CBS Studios International and CBS Television Distribution), CBS Interactive, CBS Consumer Products, CBS Home Entertainment, CBS Films and CBS EcoMedia.
CBS is seeking an established Executive Assistant to perform a variety of administrative and project management-related duties. We are looking for an individual with demonstrated professionalism and a true desire to develop a longstanding partnership with, and be a right-hand person to the executives with whom they work. This EA will support two senior-level executives.
The successful candidate will interact with senior leadership and colleagues at all levels of the organization. Under general supervision, the Executive Assistant will perform a variety of routine to complex tasks and be responsible for specialized administrative and office management support services. This person will work closely with department executives in the performance of her/his duties. The individual must possess a demonstrated ability to operate effectively with senior executives, management and employees throughout the broader organization.
The Executive Assistant will also be responsible for preparing and editing a wide range of documents and reports ranging from general correspondence to technical reports; creating and maintaining specialized reports, crafting PowerPoint presentations, records and files, and performing other related duties as assigned. The position requires a high level of organizational skills, flexibility, corporate savvy, and professionalism.
Specific duties include but are not limited to:
Manage calendar: Schedule meetings and conference calls. Keep executives apprised of ongoing calendar changes, action items, messages and relevant business issues, both internal and external
Book frequent travel on behalf of executives or team members. The ability to execute multiple travel changes and manage day-of-travel schedule and confirmations such as pick up times, flight delays, etc. is essential
Prepare and manage frequent expense reports and reconciliations
Project manage to do list and ensure that tasks are being completed
Create, modify and format documents electronically including letters, memos, trip reports, itineraries, status reports, presentations (PowerPoint), spreadsheets (Excel), and other related documents (may be of a highly confidential/critical nature)
Proofread, copy, scan, file, and track a variety of business documents.
Assist as needed with the coordination of high-profile meetings and assist in the implementation of special events including creating and managing multifaceted invitation lists, reconciliation of responses, scheduling, agenda creation, logistics and catering.
Organize merchandise and merchandise supply room.
Process invoices and track charitable giving donations. Keep track of ad submissions and filling tables in conjunction with sponsorships.
Manage highly confidential business matters and files.
Make appropriate, informed decisions regarding Executives’ available time.
Screen incoming calls, correspondence, interoffice materials. Determine the priority and respond appropriately.
Coordinate and manage meetings, events, space plans, off sites, and take meeting minutes when required
Track and follow up on various action items to ensure schedules and due dates are met. Enhances executive's effectiveness by providing information management support; representing the executive to others.
5+ years administrative experience working with a senior executive
Technically savvy professional with some media or technology background. Advanced skills in Word, Excel, Power Point, and other specialized computer programs a must
Attention to detail (including good spelling, grammar and proofing skills)
Advanced ability to exercise a degree of discretion and be comfortable dealing with a large range of internal and external high-level managers, executives, organizations and confidential data
Proven experience in working in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient
Ability to work on long-term and short-term projects with minimal supervision
Established experience in problem solving, prioritizing and managing multiple projects simultaneously
A positive and collaborative attitude, curiosity and obsession with detail and organization are required
Bachelor's degree preferred
Equal Opportunity Employer Minorities/Women/Veterans/Disabled